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Managing Slide,
Design Template, Background
Power Point is a program
meant for preparing slides for presentation of information with the help of
Graphics, Shapes, Pictures, Text, Audio, Video, Animations etc. Insert Text Boxes, Pictures, Tables, Styles,
Shapes, Word Art etc and present the information in an effective manner so that
it catches the viewers eye. Generally
presentations are done in 16mm or big screens using projectors in Meetings.
Opening PowerPoint
Click Start – Programs –
Microsoft Office – Power Point.
Power point presentations are
saved with .pptx
Starting a presentation
Click “Office Button – New”
for opening a new blank Presentation. (Ctrl + N)
Click “Office Button – Open”
for existing presentation. (Ctrl + O)
Click “ Office Button – Save
as” for making a copy. For password click “Options – general”.
For saving as 2003 compliant
select the option in the second text box.
Running a Presentation
Click “slide Show – Start
Slide Show – From Beginning OR F5.
Click “slide Show – Start
Slide Show – From Current Slide OR Shift
+ F5.
Different view of Slides
Slide Sorter : allows you to
arrange slides easily.
Slide Master: allows you to
edit predefined styles.
Handout Master: Helps you
design handouts of the slides.
Creating New Slides
From outlines written in text in word processors you can
create slides.
Click “Home – Slides – New Slide and select from the
predefined layouts.
Click “Home – Slides – New Slide – Slides from Outline” and
browse for a text file/word file.
Click “Home – slides – New Slide – Reuse Slides”, and browse
for the slides which are already existing as presentations etc.
Click “Home – slides – New Slide – Duplicate Selected
Slides”, for duplicating the present slide.
Formatting Slides
All the formatting tools like Bold, Italic, Underline,
Shadow, Line Space, Font Color, Font Face and size are available in “Font Tab
of Home Menu”.
Formatting Paragraph Styles
All the formatting tools like Bullets, Numbering, Indenting, Line Space, Justification and text direction are available in Paragraph Tab of Home Menu.
All the formatting tools like Bullets, Numbering, Indenting, Line Space, Justification and text direction are available in Paragraph Tab of Home Menu.
Graphics items
The Graphic Items like Clip Art, Picture, Shapes, Smart Art and
chart are available in Illustrations Tab of Insert Menu.
You can insert from photo albums
available in the system from the “Photo Album” Icon in Illustrations Tab of
Insert Menu. This enables you to edit
the photos as you import them.
Creating Hyperlinks
Click “Insert – Links –
Hyperlink”. You can hyperlink any object
like slides from the current presentation, word, excel, web page, file, audio,
movie etc.
Text Manipulations
Click “Insert – Text Tab”, you can
find tools like Text Box which is generally used for inserting the text in the
presentations. You can insert
Header/Footer, Word Art, Date & time, symbols etc from this tab.
Inserting Movie, Sound Files etc
Click “Insert – Media Clips – Movie”
for inserting a movie and browse from the dialog box for the movie file etc.
Click “Insert – Media Clips – Sound”
for inserting a sound file while presenting the slides.
Inserting Themes, Templates
Templates and themes are different
window pre-defined layouts/styles etc.
Click “Design – Themes” and from the
pull down menu select one of the styles/layouts.
You can use the current available
themes or create a new one of your own for Design templates, Effects, fonts,
colors etc.
Use Colors icon for using/creating
themes for colors.
Use fonts icon for using/Creating
themes for fonts.
Use Effects icon for using/Creating
themes for effects.
Setting Slide Background
Control the background for 3D
effects, Color effects, Gradient, Textures, Pictures, etc by clicking on
“Design – Background – Background Styles” Icon.
Incorporating Animations
Individual items can be animated
using the custom animation. Click the
object you want to animate and click “Animations Menu – Animations Tab – Custom
Animation” icon. You can select from the
custom animations Pane and see the effect by clicking “Play” icon. You can even see the complete slide show by
clicking “Slide Show”.
Transition :
Transition is the phase/change which takes place between ending the present
slide and opening the next slide. Click
“Animations – Transition to This Slide tab” and from the pull down menu select
the transition by clicking on it.
Control Transition Speed : The transition speed
can be controlled by clicking “Animations – Transition to this slide” and
select the pull down menu option above the “Apply to all” icon.
Incorporate Sounds for Transition:
Click “Animations Menu – Transition
to this Slide Tab” and select a Sound from the pull down menu. This sound is produced during the transition
of a slide.
Setting Timer for Transitions
Select the slide and click
“Animations Menu – Transition to this slide Tab and select from the Advance
Slide topic. Select “On mouse Click” for
transition to next slide on clicking a mouse.
Use “Automatically After” and set the timer beside it.
Setting up Slide Show
Click “Slide Show – Set Up – Set Up
Slide Show”,
Show Type Settings: click the radio button for
“Presented by a speaker” this will set the slide show for full screen and
continuous play. Click on “Browsed by an
individual”, to set the slide show to be run by an individual.
Show Slides Settings: Click “All” for running all the slides as set. Click “From” and select the slides to be run
from Start slide to end Slide by slide Number.
Show Options :Select
“loop continuously until Esc”, will allow you to play repeatedly unless you
press a Esc button. “Show Without
Narration” will show the slide without the narration. “Show Without Animation” will allow you to
show the slides without any animation effect.
Advance Slides:
Select “manually” if you need for manual transitions between slides. Select “Using timings, if present” will run
as set by the transition timings.
Record Narration
You can narrate and record your
speech and run the slides automatically without any human intervention. For recording click “Record narration” under
Set Up Tab. For rehearsing both narration
and slide show timings click “Rehearse Timings”. Once you set the narration and timings click
“Use Rehearsed Timings” for running the show.
Set Resolution
Click “Slide Show – monitors tab” and
set the resolution as desired.
Spellchecking
click “Review – Proofing Tab – Spelling” icon for checking the spelling in the slides. You can set translation, language, research under this “Proofing” tab.
click “Review – Proofing Tab – Spelling” icon for checking the spelling in the slides. You can set translation, language, research under this “Proofing” tab.
Adding Comments
Comments are for users of the
slides. These comments never appear on
the slide show.
Click “New Comment” for entering a
new comment on the present slide.
Click “Edit Comment” for editing the
existing comments.
Click “Delete” for deleting
all/current slide comments.
Navigate by using Previous/Next icons
between comments.
To show up the comments use “Show
Markup”.
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